Presenter Guidance

Poster Presenter Guidance

The congress website will be accessible to poster abstract authors from 13th July. This will enable you to upload your poster as a pdf and also to record a short talking head video or audio clip describing your work. The details of how to access the platform has been directly communicated to lead authors and access will remain open until Friday 4th September. If you have not received an email please contact info@eapcnet.eu for support.

  • Posters will be available in a digital format to all delegates during and after the congress
  • Posters must be submitted by the presenting author
  • Poster presenters will be able to upload their poster to the congress site from Tuesday 14th July using a personalised registration key. If you have not received this please contact info@eapcnet.eu for support
  • Posters must be uploaded by Friday 4th September.
  • ePosters must be one page and should be saved as a pdf. There is no preferred size for the poster upload as long as it is in the same proportions as A0, A1, A2, A3, or A4 so that it will easily print on an A4 sheet.
  • Your poster must have a clear message, a logical layout and should be easy to comprehend in a couple of minutes
  • Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster
  • Text and images should be easy to view on a screen or when printed on an A4 page. Recommend fonts: “sans serif” fonts such as Arial, Calibri, Century Gothic, Helvetica, Tahoma and Verdana. 
  • Design the individual sections of your poster so that they can be quickly read – avoid large blocks of text and long sentences
  • Supporting images (e.g. graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand, and not overloaded with information
  • Avoid background images and watermarks that may detract from the readability of your poster.
Title
  • Subtitle
  • Author, Affiliation, City, Country (repeat for each author)
  • University/Affiliate Logos
  • Background/Relevance
  • Research Question/Hypothesis
  • Methods/Methodology
  • Participants/Sample
  • Results/Images
  • Conclusion/Summary
  • References

First impressions really count in poster presentations. To stimulate the interest of attendees, authors can record a short synopsis (no longer than two minutes) of their poster directly on the congress platform using inbuilt recording software. Keep the bigger picture in mind and make sure your pitch is punchy, intriguing, and relevant:

  • Hook: a sentence or two that you use to get people’s attention and draw their interest. It could be a question or a statement that introduces the topic and its importance
  • Introduction: explain who you are, who you worked with, in what capacity you did this work and whether it was part of a bigger project
  • Set-Up/Question: indicate why your issue is important and how your research fits a need, to set up your central research question or problem, and encourage registrants to view the poster and make contact
  •  

Authors can build their personal profile on the congress platform with links to their research webpage, social media etc. Further details on how to do this will be provided.

I. Setting
  1. Home care
  2. Primary care
  3. Nursing home
  4. Hospital
  5. PC unit – hospice
  6. Transmural
  7. Other
  II. Patient population
  1. Cancer
  2. Organ failure (heartfailure, COPD, kidneyfailure, etc)
  3. Elderly patients & dementia
  4. Children and adolescents
  5. People with mental disabilities
  6. Minority groups (including prisoners, immigrants, etc.)
  7. Family carers
  8. Neurological diseases
  9. Bereavement
  10. Other populations
  III. Clinical condition and care process
  1. Pain
  2. Symptoms other than pain
  3. Psychological condition
  4. Social condition
  5. Spiritual and existential issues
  6. Communication and information
  7. Advance Care Planning and Shared Decision Making
  8. End of life care, quality of dying
    IV. Other disciplines, methods and care organization
  1. Health policy
  2. Ethics
  3. Education
  4. Health economics
  5. Public health
  6. Electronic patient reported outcomes
  7. Methodology
  8. Pharmacology
  9. Volunteers
  10. Professionals and care pathways
  11. Other
  V. COVID-19 (late breaking abstracts)

Oral Abstract Presenter Guidance

Oral abstract presentations will be pre-recorded using video conferencing software with support from our technical team. Presenters have been invited to book themselves in to a 30 minute facilitated recording slot between 27th July and the end of August (your presentation will then be uploaded onto the platform by the congress staff). Presentations can be a maximum of 10 minutes in duration and presenters are required to produce any slides in a 16:9 format. We will try our best to accommodate presenters who have difficultly in finding an appropriate booking slot.

If you have not received an email providing a link to access the online booking system please email info@eapcnet.eu for support.

  • Use high-contrast lettering and readable fonts (minimum font size of 24).
  • Use standard Windows fonts only.
  • Use high-contrast colours (dark text on a light background or vice versa).
  • A maximum of 7 lines per slide and 5 words per line is recommended.

We have provided a front slide for congress branding purposes. The design of the other slides is your choice though templates for these are also available from the second link if you wish to use them. 

EAPC_ConferenceSlides front slide template

EAPC_ConferenceSlides template

Invited Speaker Guidance

Invited speakers presentations will be pre-recorded using video conferencing software with support from our technical team. Presenters have been invited to book themselves in to a 30 minute facilitated recording slot between 27th July and the end of August (presentations will then be uploaded onto the platform by the congress staff). Presentations can be a maximum of 15 minutes in duration and presenters are required to produce any slides in a 16:9 format. We will try our best to accommodate presenters who have difficultly in finding an appropriate booking slot.

If you have not received an email providing a link to access the online booking system please email info@eapcnet.eu for support.

  • Use high-contrast lettering and readable fonts (minimum font size of 24).
  • Use standard Windows fonts only.
  • Use high-contrast colours (dark text on a light background or vice versa).
  • A maximum of 7 lines per slide and 5 words per line is recommended.

We have provided a front slide for congress branding purposes. The design of the other slides is your choice though templates for these are also available from the second link if you wish to use them. 

EAPC_ConferenceSlides front slide template

EAPC_ConferenceSlides template

– Late Breaking Abstracts –

Palliative care has played a key role in the COVID-19 pandemic. With this in mind we have reopened our abstract system specifically for abstracts relating to COVID-19 and the Palliative Care response. This closes on the 6pm on 31st July 2020. See our abstract submission page for more details