Frequently Asked Questions

Congress Information

The 11th EAPC World Research Congress is taking place from 21st September 2020 in purpose-built online Congress Centre accessible to all delegates from wherever they live across the globe. All of the conference materials will be available to delegates until January 2021. Live interactive sessions will be taking place from 7th to 9th October 2020. 

The purpose-built online Congress centre will have all of the same content that you have come to expect from an EAPC World Research Congress, accessible from any web-enabled device.
All of our oral presenters will be supported to prerecord their presentations which will be made available for you to view at a time that suits your own schedule, along with all of the posters. All abstract authors will also be available to answer any queries using a question submission button specific to their own oral or poster presentation.  

All of the invited speakers, oral abstract presenters and accepted poster abstract authors have been invited to share their research at the rescheduled event. In addition a call for late breaking abstracts related to the palliative care response to the COVID-19 pandemic closed on 31st July 2020. 

Yes the congress has EACCME accreditation and all registered delegates will receive a certificate of attendance.

The most up-to-date information can always be found on this website.

Yes the congress will have opportunities for delegates to meet and chat at any time. Additionally there will times set aside during the 7th to 9th October for virtual coffee breaks and when specific interest groups (such as the Junior Forum members) will be invited to join together for informal conversations. 

You do not need to be available on these dates to benefit fully from the congress registration. All oral presentations and live Q & A sessions will be recorded and available to view on the congress website until January 2021. Create your own schedule to attend any or all of the recorded sessions or to visit other areas of the congress whenever and wherever you choose.

Yes. Registrants will be able to pose questions to plenary speakers ahead of the live sessions. A selection of these will be posed to the plenary speakers during the live interactive sessions. 

Presenter Information

Yes, as usual, Sage, publishers of Palliative Medicine will produce an abstract book. The abstract book will now be available in October 2020.

Sorry, it is not possible for you to change the content of your abstract at this time.

It is no longer possible to change the name of the presenter of your research by signing into the EAPC abstract server. For advice and support please contact alice.gallivanone@istitutotumori.mi.it 

Abstract submission is now closed.

We really hope you will agree to present but if not you can either propose another author as speaker, submit an ePoster or withdraw your abstract. If you need help in preparing and recording your talk we can offer support. Please contact alice.gallivanone@istitutotumori.mi.it 

Yes, oral presenters will be able to provide an ePoster version of their abstract for registrants to download if they so wish. Further details will follow for oral presenters.

Presenters will be invited to book themselves in to a 30 minute facilitated recording slot between 27th July and 21st August (their presentation will then be uploaded onto the platform by the congress staff). Oral abstract presentations can be a maximum of 10 minutes in duration (15 minutes for invited speakers) and presenters are required to produce any slides in a 16:9 format. The booking system went live on Monday 13th July and we will try our best to accommodate presenters who have difficultly in finding an appropriate booking slot. Please contact info@eapcnet.eu for support. 

This is possible as long as the presentation remains within the allocated time for your presentation and that all speakers are available to record the presentation at one time. 

Presentations must not exceed the allocated time given. Recordings that exceed this will be edited at the congress organisers discretion.

Poster presenters will be able to upload their poster to the congress site from 14th July using a personalised registration key which will be sent to them. Posters must be uploaded by 4th September. If poster presenters do not receive this email please email info@eapcnet.eu for support

ePosters must be one page in portrait layout saved as a pdf. The text and images should be able to be comfortably viewed on a screen or when printed on an A4 page. More specific guidance for presenters is available to presenters here

Only abstracts of those presenting will be included in the abstract book

We would prefer you to submit an oral presentation, but we will of course help you with this. Please contact Alice.Gallivanone@istitutotumori.mi.it for advice.

No unfortunately this is not possible. However, as part of the upload process, poster presenters will be given an opportunity to record a short video (maximum three sentences and no longer than two minutes) directly to the congress site about their poster. Guidance is provided here

You do not need to be available on these dates to benefit fully from the congress registration. Presentations will be prerecorded and available to view on the congress website from late September until January 2021.

General Information

Providing the congress online using a purpose-built online Congress Centre will ensure no further postponements to the congress. Speakers and abstract authors will be able to share and debate their research findings with other researchers, academics, clinicians and other key colleagues in a timely manner, maximising the impact of their work and informing further research.

The trajectory of the COVID-19 pandemic is still unknown. It is unclear when it will be safe and appropriate for in-person congresses to be held. We are acutely aware of the impact of COVID-19 of the lives of so many of our members and colleagues, many of whom continue to work in challenging circumstances.

We hope you will understand, but in these unprecedented times the EAPC is unfortunately not in a financial position to offer full refunds to all of our delegates. In addition to a large initial non-refundable financial outlay in Palermo, we also have new costs for providing the congress on an online platform. The costs in Palermo have posed a threat to the future sustainability of the EAPC. Thank you for your understanding.

Everyone who has paid their registration fee for the congress will receive a €100 discount voucher towards registration for a future EAPC congress.  This  voucher will be contained within a ‘Virtual Goodie Bag’ together with some other fantastic offers and vouchers provided by our sponsors. If you have any queries regarding refunds and registration please contact Alice.Gallivanone@istitutotumori.mi.it